Maintenance Bills

Maintenance that bills itself and adds up at the end of the month.

16:00 - 19:00busiest at the gate

Set the charge structure once. Invoices go to every flat on the date you choose, residents pay online, reminders follow on schedule and the treasurer sees exactly who owes what.

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Maintenance · April

412 invoices sent 1 April · due 10 April

Online payments on

Collected

₹18,42,600

93%

Pending

₹1,38,400

29 flats

Paid online

361

of 383 paid

Flat	Owner	Due	Overdue	Reminder
B-1104	R. Menon	₹9,600	64 days	Committee
C-302	S. Kulkarni	₹4,800	34 days	Auto · day 3
A-807	P. Iyer	₹4,800	31 days	Auto · day 3
D-210	N. Shah	₹2,950	12 days	Auto · day 3

Maintenance Bills in four facts

1 click

Monthly invoicing

Invoices for every flat generated from the charge structure.

Direct

To the society account

Payments settle to the society bank account, not ours.

Auto

Reminders

Before and after the due date, on a schedule you control.

Ledger

Per flat accounts

Receipts, credits and late fees in one ledger for audit.

Nobody likes chasing a neighbour for money. A schedule does it more politely than a person.
Why reminders are automatic

A billing cycle

One month of maintenance, from invoice generation to the auditor export.

1st
Treasurer
Reviews and sends invoices
Invoices are generated from the charge structure. Review, adjust any flat, then send to all.
1st
Resident
Receives the bill in the app
Itemised charges with a pay button. UPI, cards and net banking.
7th
System
Sends a reminder
Flats that have not paid get a polite reminder three days before the due date.
11th
System
Applies late fee
If the society has a late fee, it is added to overdue invoices automatically.
30th
Treasurer
Exports for the auditor
Collections, dues and receipts exported for accounting software.

What the treasurer gets

Flexible charge heads

Per sq ft rates, flat charges, parking, sinking fund, repair fund and one-time levies.

Online collection

Payments through a regulated payment partner, settled to the society account.

Reminder schedule

Choose when reminders go out and when the committee is asked to step in.

Late fees and interest

Fixed or percentage late fees applied by rule.

Receipts and ledgers

A receipt for every payment, a ledger for every flat.

Accounting export

Spreadsheet exports of invoices, receipts and dues.

Billing settings

The treasurer controls the cycle. Residents only ever see their own invoices and receipts.

Committee desk · Maintenance Bills settingsSaved

Invoice dateInvoices are generated on

1st of month

Due datePayment is due by

10th of month

Late feeAdded to overdue invoices

2% per month

RemindersSent before and after the due date

Day -3, +3, +10

Escalate to committeeShow on committee list when overdue by

60 days

Gate AI

Gate AI in Maintenance Bills

Gate AI reads the maintenance bills records and points out what a person should look at. It suggests and flags. People decide.

How Gate AI works

AI.01

Late payment patterns

Flats that usually pay late are listed with how late, so the treasurer acts early and not personally.

7 flats paid after the due date in 3 of the last 4 months, holding ₹38,400.

AI.02

Reminder timing per flat

Reminders go out when each flat usually pays, instead of the same day for everyone.

B-1104 usually pays on the 18th. Reminder moved to the 8th and 12th.

AI.03

Bank transfer matching

Payments made by direct transfer are matched to the right invoice from the bank statement narration.

Transfer of ₹4,800 with note "C302 apr maint" matched to invoice C-302 April.

Works hand in hand with

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