The clubhouse calendar, run by its own rules.
Party hall, gym batches, tennis and badminton courts, the guest room. Residents book from the app, pay fees and deposits online and get a confirmation. The committee sets the rules once.
Amenity Booking in four facts
Amenity
Halls, courts, gym, pool, guest rooms and meeting rooms.
Fees and deposits
Paid at booking, refunded from the committee desk.
Fair use
Bookings per flat per week and how far ahead they can book.
Shared calendar
Everyone sees what is free. Nobody double books.
A shared calendar settles what a group chat argues about.
Why bookings live in the app
Booking the party hall
From a resident checking a date to the deposit coming back after the event.
- 13:05Resident
Checks the calendar
Free and taken slots for every amenity, for the weeks the committee has opened.
- 13:07Resident
Books and pays
Hall fee and deposit are paid online. Rules for the hall are shown before confirming.
- 13:07Committee
Approves, if required
Some amenities need approval. The secretary gets a request and decides in one tap.
- 19:00Guard
Sees the event at the gate
Party passes for the booking are linked to the hall, so guests are directed correctly.
- Next dayCommittee
Releases the deposit
After the hall is checked, the deposit is refunded or partly held with a note.
What the booking module handles
Slots and full-day bookings
Hourly slots for courts, batches for the gym, full days for halls.
Fees, deposits and refunds
Charged at booking, refunded or adjusted from the committee desk.
Booking limits
Per flat caps and advance booking windows for popular amenities.
Approval when needed
Turn on committee approval for halls and guest rooms only.
Maintenance blocks
Close an amenity for cleaning or repairs and notify affected bookings.
Usage reports
See which amenities are used, when, and by how many flats.
Rules for each amenity
Each amenity has its own settings. This is the party hall.
Gate AI in Amenity Booking
Gate AI reads the amenity booking records and points out what a person should look at. It suggests and flags. People decide.
How Gate AI worksSlot demand forecast
See which amenities and times will fill up, and when opening more slots would help.
No-show detection
Bookings that are made but never used are spotted, so the committee can set a fair rule.
Nearest free slot
When a resident picks a taken slot, Gate AI offers the closest free one that fits the rules.
Works hand in hand with
Switch on Amenity Booking this week.
Fill in your pass. It opens a 30-day trial with every module switched on, and we help you load flats, residents and guards before your first morning shift.