Guests arrive with a pass. The gate already knows them.
Residents pre-approve visitors from the app and send a QR pass in one message. The guard scans it, sees the host flat and the time window, and lets the guest in without a single phone call.
Gate Pass in four facts
Entry at the gate
A valid pass opens the gate with one scan on the guard tablet.
Pass types
One-time, multi-day, recurring and party passes with guest limits.
Calls to the flat
Pre-approved guests do not need the guard to ring the resident.
Expiry
Every pass stops working when its time window closes.
A pass written by the resident is better than a name shouted across the gate.
The idea behind Gate Pass
From invitation to arrival
What happens between the moment a resident invites someone and the moment that person walks past the barrier.
- 16:05Resident
Creates a pass in the app
Pick a guest from contacts or type a name, choose the date and time window, add a vehicle number if they are driving in.
- 16:06Guest
Receives the QR on their phone
The pass arrives as a link on any messaging app. It opens in the browser, so the guest installs nothing.
- 19:32Guard
Scans the QR at the gate
The tablet shows the host, the flat, the window and the vehicle number. A green screen means the pass is valid now.
- 19:32Resident
Gets an arrival note
The host sees the arrival time on their phone. Exit is recorded when the guest leaves.
- 23:59System
The pass expires
After the window closes, the same QR shows as expired. No list to clean up by hand.
Every kind of visit, covered
Party passes
One link for a whole event with a guest limit, live head count and visitor parking slots.
Recurring visitors
Tutors, physiotherapists and family members who come on fixed days get a recurring pass.
Vehicle entry
Add a number plate to the pass and the guard matches it at the boom barrier.
Walk-in visitors
Unexpected guests are entered by the guard and approved by the resident on their phone.
Unusual visit alerts
The same person visiting many flats in a day is flagged for the guard supervisor to check.
Blocked list
The committee can block a person or vehicle across all gates after a reported incident.
Rules the committee sets once
Every society runs its gate differently. These settings live in the committee desk and apply to every gate and every guard tablet.
Gate AI in Gate Pass
Gate AI reads the gate pass records and points out what a person should look at. It suggests and flags. People decide.
How Gate AI worksUnusual visit patterns
The same visitor at several flats in one evening, or one pass used on many days, is flagged for the guard supervisor to check.
Recurring pass suggestions
When a guest is approved again and again, the resident is offered a recurring pass instead.
Plate match at the barrier
On Township, the vehicle number on a pass is matched to the plate read at the boom barrier.
Visitor privacy, decided by the society
A gate pass system holds names, numbers and sometimes faces. These are the limits built into it.
Kept for the period you set
Visitor details are kept only for the retention period the society chooses, then deleted automatically.
Photos are optional
Visitor photos are controlled by the committee and can be switched off for every gate.
Alerts ask a person to check
Unusual visit alerts are prompts for guards and supervisors, never accusations against a visitor.
Never sold
Resident and visitor data belong to the society. We do not sell or share it for marketing.
Works hand in hand with
Switch on Gate Pass this week.
Fill in your pass. It opens a 30-day trial with every module switched on, and we help you load flats, residents and guards before your first morning shift.